When you log into Liferay Portal and look at its default screen, one thing to notice is that it’s built for all clients that access the web, not just desktop browsers.
All the page controls are right there for you. For example, to add content or applications to the page, click the + button, and then you can add any kind of content Liferay Portal supports. The interface gets out of your way so you can do your work.
Liferay Web Experience Management scales to work for the tiniest of sites all the way up to the largest of sites. You can get started quickly by clicking that Add button and choosing Add New → Basic Web Content, where you can immediately start typing content into a WYSIWYG editor, in place.
Large organizations can use Liferay Portal to host many different websites, all with their own domain names. Each site can take advantage of a separate staging server, where content and pages are created by teams of people using structures and templates, and updates to the production server are published on a schedule, only after having gone through a multi-step approval process.
By default, Liferay Portal starts with a single site that has a single page. You can build any website you wish out of this, complete with multi-nested page hierarchies, as the figure below shows.
Pages can be added, removed, or reordered any time, and you have the full flexibility of all the HTML page attributes like meta tags and robot file declarations, as well as full control over the layout.
Pages are also integrated with Liferay’s powerful permissions system, so it’s easy to restrict access to certain portions of your site. You can give individual users sites of their own, with public pages that have their content and blog and private pages that contain their calendars and profiles.
If you run a large website with lots of different sub-sites for individuals and groups, you can use page templates and site templates. Page templates have layouts and applications already on them, and site template predefine a whole site made up of multiple page templates.
Web content is one example of an asset. Assets are meta-data attached to content types, and that meta-data aggregates similar assets together in searches or as published content. One way to do this is to tag and categorize content so it can be found more easily by users.
There is much more to web content. You can create structures (pre-defined content formats), templates (designs for formatting structures), schedule when content is published and when it should be taken down (or reviewed), define related assets, stage multiple variations of your site, and more.
This is just the web content portion of the content management system. Liferay Portal is also great at managing file-based content.
Keeping Track of Documents, Images, Video, and More
Liferay’s file-based content management system is in an application called Documents and Media Library. This application, as shown below, looks like the file manager that you’re already familiar with from your operating system.
Like a file manager, you can browse files and folders in nested hierarchies. You can also mount other repositories that you might have in your environment, such as any system that implements Content Management Interoperability Services (CMIS). It generates previews of many document types. And, like a file manager, you can upload, copy, and move files between folders by dragging and dropping them. Of course, if you still want to use your operating system’s file manager you can, because the Documents and Media library supports WebDAV, using the same credentials you use to log in.
Liferay Portal’s Documents and Media library, however, is much more robust than a file manager is, because it’s a full content management system. You can define ways of classifying files that may be of different types, but are meant for the same, overarching purpose.
For example, metadata sets are groups of fields describing attributes of a file. These can be combined to define document types. For example, you might create a document type called Meeting Minutes. The file format doesn’t matter: whether it’s a Microsoft Word document, an HTML file, or a text file, the document contains meeting minutes.
Of course, the system goes much further than this. Folders can be set so that only certain document types can be added to them. You can add workflow rules to folders so files go through an approval process that you define. In short, Liferay Portal’s file-based content management system gives you what you need to manage and share files in a group.
There are many other ways you can use Liferay Portal, starting with its collaborative tools.