Working Smarter with Liferay Social Office

Liferay Social Office is Liferay’s social collaboration product for the enterprise. Previously released as a separate product that was based on Liferay Portal, it’s now available as an application that can be installed on Liferay. We are excited to bring both Social Office and this guide to you, in the hope that you’ll be able to use each to enable your teams to work together more efficiently.

Some time ago, we at Liferay were brainstorming some common use cases which Liferay Portal does a good job solving. One of these is team-based collaboration. Many of our customers have used Liferay Portal both inside their enterprises and outside on the Internet to provide a better way of sharing documents and data with the people they work with every day. Liferay Portal provides a very flexible solution which allows you not only to do this, but much, much more. Because Liferay Portal is so flexible, the path from the initial install to a robust web site that could be used for collaboration was not always straightforward to the new user. The Social Office plugin is designed to allow business users to set up and use Liferay Portal for collaboration right away.

This was not the only reason for Social Office. Internally, we realized that we needed a product like this ourselves. We knew that, in Liferay Portal, we already had all the features in place to make it possible. We just needed to assemble and extend them in a way that optimally supported the scenario of social collaboration. We also wanted to make setup as easy as possible for new users. In this way, Social Office was born. We created the product to provide a simple, out of the box solution for team collaboration. Social Office provides you with a fantastic array of features that you don’t need to spend a lot of time configuring. In fact, you can have a full production environment set up in less time than it takes to brew a pot of coffee.

Social Office is a dynamic team collaboration solution for the enterprise that’s designed to streamline communication, save time, and raise productivity. Organizations and groups can use Social Office to share resources, collaborate on projects, and raise the visibility of important activity. Social Office features a robust suite of integrated, easy-to-use web applications. It’s ready to use right out of the box. Once installed, a quick setup wizard will help you set up a team collaboration site so you can begin working immediately.

Since Social Office is provided as a plugin for Liferay Portal, it inherits all the benefits of a mature, stable solution which has been in the marketplace for some time. You can start using Social Office’s straightforward, out-of-the box collaborative features right away. You’re also free to utilize any of the more advanced features of Liferay Portal at any time.

This guide is for those who are setting up and administering an instance of Liferay Portal using Social Office. From installing Social Office to introducing you to its entire feature set, we’ll discuss all of the things you can do with Social Office to help your team. We hope you’ll use it as a tool to get Social Office up, running, and integrated into your enterprise. You can find much more information about installation and administration in Using Liferay Portal

If you need any assistance beyond what’s covered in this book, Liferay, Inc. offers training, consulting, and support services to fill any need that you might have. Please see for further information about the services we can provide. As always, we welcome any feedback. If there is any way you think we could make this book better, please feel free to mention it on our forums. You can also use any of the email addresses on our Contact Us page We are here to serve you, our users and customers, and to help make your experience using Social Office the best it can be.



This has been the cry of information workers everywhere who have tried to manage complex projects through email and shared folders. You’ve probably had a similar experience: you’re collaborating on a document with a team of people and are emailing it back and forth. Person A creates the initial document and Person B replies with some edits. Person C replies with additional edits at the same time Person A replies with the corrections from Person B. Person D takes this and rewrites a whole section of the document while Person B and C respond to Person A’s update. Pretty soon, it becomes very difficult to determine which document is the latest document.

The same scenario plays itself out when working in shared folders. Person A creates a document and puts it in a network share. Person B edits the document and saves it under a different file name. Person C edits it and re-saves the original. Person A tries to reconcile the two, while Person D opens Person B’s document and saves yet another version. Before you know it, you have the same problem you had with email: you can’t tell which document is the latest document. Additionally, you have a worse problem: you don’t have a clear history of how the document got to where it is in the first place.


The Liferay Social Office plugin for Liferay Portal is designed to answer this call for help by meeting the needs of teams who work together on projects. It’s easy to set up and makes it easier to facilitate collaboration for large and small businesses alike. With Liferay Social Office, you’ll have the system and your workgroups up and running in no time, with all the tools necessary for them to work more efficiently and more easily than before.


Unlike previous versions of Social Office, Social Office 2.0 is available as an application that can be installed on Liferay Portal 6.1. Liferay applications, or apps, are packages of Liferay...

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Managing the Social Office Welcome Theme

The Social Office welcome theme is a CE-only feature. The welcome theme and resource importer are included in the CE Social Office 2.0 package available from Marketplace. The Social Office welcome...

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What can you do with Social Office?

Social Office gives you the social collaboration features you need to do virtual teamwork. You can coordinate calendars and schedules, write shared blog entries, work together on documents, discuss...

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Social Office Features

Liferay Portal is a full featured web portal, containing an industry-leading suite of built-in applications and tools. It’s highly customizable and businesses use it to run major web sites all over...

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Upgrade Process

Social Office 1.5b runs on Liferay Portal 5.2.7. If you’re running Social Office 1.5b and you’d like to upgrade to 2.0, you first need to upgrade your portal to version 6.1.1 CE. Please see the...

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